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Privacy, cookies, terms, retention, security and accessibility information for Ingenious Media Live live together here.
Privacy, terms & data rights
Data Privacy Centre
Read the documents that govern this website and event platform, understand how information moves through connected services, or manage your own account data.
Ask a privacy questionControl your information
You can request access, correction, deletion, restriction, portability or object to eligible processing.
Human support
Questions and rights requests are handled by the event privacy team at susan@ingeniousmedialive.com.
Data controller
Ingenious Media Ltd, trading as Ingenious Media Live, is responsible for the processing described in this centre unless a specific service says otherwise.
Last updated 7 August 2026
Privacy & Cookie Notice
This notice explains how Ingenious Media Ltd collects and uses personal data when you use the Ingenious Media Live website, register for an event, submit a form, use an attendee or exhibitor service, or communicate with the event team.
1. Who we are
- Legal name: Ingenious Media Ltd
- Trading name: Ingenious Media Live
- Controller country: Ireland
- Privacy email: susan@ingeniousmedialive.com
- Data protection contact: susan@ingeniousmedialive.com
2. Scope
This notice covers public event websites, registration, ticketing, forms, event communications, badges and QR codes, attendance and lead-scanning services, public profiles, awards entries and configured connected services.
3. Information we collect
Depending on your interaction, we may process identity and contact details, organisation and job information, registration answers, ticket and payment records, attendance and badge activity, form submissions, uploaded files, communication preferences, technical logs, device and cookie data, and content you ask us to publish.
4. Sources of information
Information comes from you, your organisation, authorised event partners, ticketing and registration providers, public professional sources where appropriate, and the systems used to deliver and secure the event.
5. Purposes and legal bases
We process information to deliver requested services and contracts, manage the event, communicate essential information, answer enquiries, meet legal obligations, protect the platform and pursue legitimate interests such as event improvement and relevant business communications. Consent is used where required, including for optional marketing and non-essential cookies.
6. Special-category and accessibility information
Dietary, health or accessibility information is requested only when needed to provide appropriate support. Access is restricted and the information is not used for unrelated purposes.
7. Public profiles and directories
Speaker and business profiles may display names, roles, organisations, biographies, images, websites and social links. Only information intended for publication is shown. Contact the privacy team to request a correction or removal.
8. Tickets, QR codes, attendance and lead scanning
Registration and badge data is used to issue tickets, operate check-in and record attendance. When you voluntarily allow an exhibitor or sponsor to scan your badge, the displayed contact information may be shared with that organisation for the stated networking purpose.
9. Email and event communications
Service emails may be required to deliver a booking or event update. Promotional communications are sent only under an appropriate legal basis and include an unsubscribe control.
10. Forms, files and integrations
Information submitted through public forms is sent to the event administration system and may be routed to configured service providers needed to fulfil the request. The public forms directory is not exposed; each form is presented only in its intended page context.
11. Automated and AI-assisted administration
Authorised administrators may use assisted tools to organise, summarise or draft content. Material decisions are reviewed by people, and access controls apply to underlying information.
12. Recipients
Access is limited to authorised staff, the relevant event organiser or client, contracted processors, and partners you deliberately choose to engage with. We do not sell personal data.
13. International transfers
Where a provider processes information outside the relevant jurisdiction, we use an appropriate transfer mechanism and contractual safeguards where required.
14. Retention
Records are retained only for as long as needed for the stated purpose and legal obligations. More detail is available in the Retention & providers tab.
15. Security
We use proportionate technical and organisational controls including access management, encryption in transit, logging, backups, change control and incident response.
16. Your rights
Your available rights are explained in the Your data rights tab. Rights can depend on the legal basis and jurisdiction.
17. Cookies and similar technologies
Essential technologies operate the site, remember privacy choices, protect forms and maintain sessions. With permission, analytics or marketing technologies may help us understand and promote the event.
18. Cookie categories
- Strictly necessary: security, routing, consent records and core features.
- Functional: preferences and enhanced features.
- Analytics: aggregated site usage and performance.
- Marketing: campaign measurement and relevant advertising where enabled.
19. Providers
The services actually enabled for this event determine which cookies and processors are used. The consent interface provides the current browser-level choices.
20. Your choices
You can accept, reject or change optional cookie categories through the site consent control and can also remove stored cookies in your browser.
21. Children
The event platform is intended for professional audiences and is not directed at children. The configured minimum attendee age is 18 unless an event expressly states otherwise.
22. Changes
We may update this notice as services, providers or legal requirements change. The date above identifies the current version.
23. Contact
Email susan@ingeniousmedialive.com with privacy questions or rights requests.
Effective 7 August 2026
Website & Event Terms
These terms govern use of this website and participation in Ingenious Media Live. By using the site, registering or attending, you agree to the terms that apply to that activity.
1. Operator and authority
Ingenious Media Ltd operates the platform for the event organiser and may act on instructions from an identified client organisation.
2. Eligibility and age
You must provide accurate information, have authority to act for any organisation you name, and meet the event’s minimum age requirement of 18 unless an event expressly states otherwise.
3. Accounts, tickets and payment
Keep access credentials and tickets secure. Tickets remain subject to validation, capacity and any price, tax and payment terms shown during checkout. Duplicate, transferred or fraudulently obtained tickets may be cancelled.
4. Cancellations, substitutions and refunds
The cancellation, substitution and refund conditions shown during registration apply to each booking.
5. Event changes and force majeure
Programmes, speakers, venues, formats and timings may change. Where circumstances outside reasonable control affect delivery, the organiser may postpone, relocate, change format or cancel the event and will communicate the available remedy.
6. Conduct and safety
Participants must follow venue rules, lawful staff directions and the event code of conduct. Harassment, unsafe behaviour, unlawful activity, credential misuse and disruption may result in removal without refund.
7. Accessibility
Tell the event team about reasonable accessibility requirements as early as possible. We will work with the venue and relevant providers to support participation.
8. Speakers, exhibitors, sponsors and awards
Additional booking or participation terms may apply. Participants remain responsible for the accuracy, legality, permissions and rights associated with material they supply.
9. Photography and recording
Event photography or recording may occur. Prominent notices and available opt-out or support arrangements will be provided where appropriate.
10. Badges and networking
Badge scanning is voluntary unless required for access or safety. Choosing to share a badge with a business allows that business to receive the displayed networking details under its own privacy responsibilities.
11. Website use and intellectual property
Do not interfere with the site, bypass access controls, scrape protected data, upload malicious material or reuse content without permission. Site content and branding remain owned by their respective rights holders.
12. Third-party services
Links and integrations may lead to independently operated services. Their terms and privacy notices apply when you use them.
13. Disclaimers and liability
Information is provided for general event and professional purposes and is not professional advice. Nothing excludes liability that cannot legally be excluded. Subject to that, liability is limited to the extent permitted by applicable law.
14. Breach and termination
Access, registration or participation may be suspended or ended where these terms, law, safety rules or the rights of others are materially breached.
15. Privacy
Personal data is handled as described in the Privacy & cookies tab.
16. Changes and general provisions
The current published version applies. If a provision is unenforceable, the remaining provisions continue. Delay in enforcing a right does not waive it.
17. Governing law and courts
These terms are governed by the laws of Ireland, and disputes are subject to the courts of Ireland, unless mandatory consumer law provides otherwise.
18. Contact
Questions about these terms can be sent to susan@ingeniousmedialive.com.
Your data rights
Depending on your location and the processing involved, you may have the rights below.
Access
Ask for a copy of your personal data and information about its use.
Correction
Correct inaccurate or incomplete information.
Erasure
Ask us to delete eligible information when it is no longer required.
Restriction
Ask us to limit eligible processing while an issue is resolved.
Portability
Receive eligible information in a structured, commonly used format.
Objection
Object to eligible legitimate-interest processing or direct marketing.
How to make a request
Email susan@ingeniousmedialive.com. Signed-in account users may also use the Data management controls in their profile. We may need to verify identity and authority before acting.
Connected destinations
Where the administration system sent your information to configured connected destinations, the team will identify and coordinate eligible corrections or deletion requests across those destinations.
Complaints
Please contact us first so we can investigate. You may also complain to the data-protection authority in the country where you live or work, or where the issue occurred.
Retention, providers & transfers
We apply purpose-based retention and review records instead of keeping everything indefinitely. The configured event policy is only for as long as needed for the stated purpose and legal obligations.
| Record category | Typical purpose | Retention approach |
|---|---|---|
| Enquiries and form submissions | Respond and keep an auditable service record | For the active relationship and a proportionate follow-up period |
| Registrations, tickets and attendance | Deliver the event, evidence access and analyse attendance | For operational, contractual and statutory needs |
| Finance and tax records | Accounting, audit and legal compliance | For the applicable statutory period |
| Marketing preferences | Respect subscription and objection choices | Until withdrawal, objection or scheduled review; suppression records may be retained |
| Security and technical logs | Detect misuse and investigate incidents | Short, risk-based periods unless an investigation requires longer |
| Public profiles and content | Publish the programme and event history | While relevant, consented or otherwise lawfully retained |
Service providers
Providers can include hosting and content delivery, database and authentication, ticketing and payments, email delivery, file storage, analytics, customer support and configured business integrations. They receive only the access needed for their contracted service.
International transfers
When processing crosses borders, we assess the destination and use adequacy decisions, approved contractual clauses or another lawful safeguard as required.
Security & governance
Security is treated as an operating programme, not a one-time feature.
System boundary
Public sites, administration, authentication, databases, storage, integrations and deployed event services are documented and reviewed.
Identity and access
Access is role-based, limited to authorised users, reviewed when responsibilities change and removed during offboarding.
Change management
Material changes are reviewed, tested and deployed through controlled environments with rollback options.
Vulnerability management
Dependencies and infrastructure are monitored, with remediation prioritised by severity, exploitability and exposure.
Incident response
Events are triaged, contained, investigated and documented. Required notifications follow applicable legal deadlines.
Vendors and resilience
Critical providers are assessed, backups are protected and recovery arrangements are tested in proportion to risk.
Responsible reporting
Report a suspected privacy or security issue privately to susan@ingeniousmedialive.com. Do not access, alter or disclose information beyond what is necessary to describe the issue.
Accessibility statement
We want the Ingenious Media Live website and event services to be usable by as many people as possible. We aim to follow WCAG 2.2 Level AA for the public experience and continually improve keyboard access, focus visibility, semantics, contrast, responsive layout and understandable content.
Using this Privacy Centre
The tab list works with a keyboard: use Tab to enter it, Left and Right arrows to move, and Home or End to jump to the first or last document. Each document remains available as ordinary text without requiring animation.
Known limitations
Some third-party embeds, supplied documents, legacy media or externally managed booking steps may not yet meet the same standard. We prioritise barriers that prevent a person from completing an essential task.
Tell us about a barrier
Email susan@ingeniousmedialive.com with the page, task, device or assistive technology involved. We will acknowledge the report and provide an accessible alternative where practical.